Why this matters
Running a transport business with several drivers means the person planning the trips is rarely the person driving them. Without a shared system, coordination happens over phone calls and messages: the admin texts the route details, calls to ask where the vehicle is, and relays updates to the client by hand. Every trip generates a chain of back-and-forth, and details get lost between the office and the road.
The cost shows up in small but constant ways. The admin can't see at a glance which driver is on which route, so planning the next transports means reconstructing the schedule from memory or messages. Clients asking for updates have to wait while the admin tracks down the driver. And when something changes mid-route — a delay, a new pickup — there's no single place where both sides see the current state of the trip.
Assigning trips to drivers replaces that chain with one shared view. Each trip belongs to a named driver, appears on that driver's device, and stays visible to the admin at the same time. The driver handles what only they can do from the vehicle, like GPS tracking and live streaming, while the admin handles the office side, like sharing trip data with the client. Upcoming routes become easier to plan because the whole team's workload is laid out in the account rather than in someone's head.
How to use it
The setup starts on the driver's side. The driver installs the Move Your Horse mobile app, selects the "I transport horses" option, and creates an account. They skip the onboarding, open the Account section, and copy their Driver code — a short code that identifies them to the company. They send that code to the admin.
The admin then links the driver to the business. In the admin account, they open the Details section and the Team tab, paste the driver's code into the code field, and click Link. When the linking succeeds, the driver's card appears below, and the admin can open the settings on that card to add extra details about the driver. This is a one-time step per driver; from then on, the driver is part of the team.
Assigning work happens during trip creation. The admin starts a new trip from the Dashboard, fills in the trip details, and selects the driver's name in the Driver block before completing the trip. As soon as the trip is created, it appears on the Dashboard of the driver's device — no forwarding, no retyping the route.
From that point, the trip is managed by both people at once. The driver runs the on-the-road features from their phone, such as GPS tracking and the live stream, while the admin monitors the trip and handles things like sharing trip data. Each sees the same trip, each controls their part of it.
Frequently asked questions
How do I add a driver to my transport company account?
The driver creates their own account in the Move Your Horse mobile app using the "I transport horses" option, then copies the Driver code from the Account section and sends it to you. In your admin account, open Details, go to the Team tab, paste the code, and click Link. The driver's card appears once they're linked.
How do I assign a trip to a specific driver?
Create a new trip from the Dashboard in your admin account, fill in the trip details, and pick the driver's name in the Driver block before completing the trip. The trip then shows up automatically on that driver's Dashboard in their mobile app.
Can the admin and the driver manage the same trip at the same time?
Yes — that's the point of the setup. The driver manages the on-the-road side from their mobile device, such as GPS tracking and the live stream, while the admin monitors the trip and manages things like trip data sharing from the web or mobile app.
How much does the driver account cost
Driver account is 100% free, no matter how many drivers you have in your company.