Why this matters
A transport business rarely runs one trip at a time. There are orders confirmed for next week, tentative dates, return legs, and clients calling to ask when exactly you'll arrive. Many transporters keep all of this in a paper diary, a whiteboard, or a generic phone calendar that knows nothing about routes, vehicles, or horses. Those tools can hold a date, but they can't answer transport questions: which lorry is booked, how many stalls are free, or which client belongs to which leg.
The real cost of scattered planning shows up when a new order arrives. To answer "can I take this?", you have to reconstruct next week's plan in your head and hope you haven't forgotten a booking. Double-booked vehicles, forgotten return trips, and missed chances to fill an empty stall all come from the same source: the schedule and the routes living in different places. Combining orders is where a transporter's margin often hides, and it's exactly what a generic calendar can't help with.
The Trips Scheduler keeps upcoming trips in one calendar built for transport work. Every entry holds the route, vehicle, number of horses, and client names, not just a date. When a new order comes in, the scheduler compares it with your existing trips and recommends whether it can be merged with one of them. Planning stops relying on memory, and combinable orders surface on their own. And because it works in the browser and the mobile app, the office and the driver look at the same schedule.
How to use it
On the web, open "Tools" and select "Trips Scheduler", or find the calendar on your dashboard and click the "Open Scheduler" button; in the mobile app, the tool lives in the "Tools" section. To schedule a new trip, tap "+ Add trip". The form takes the trip details: date, route, vehicle, number of horses, client name or names, and any additional details. Once the trip is added, it can be previewed in your calendar, so the coming weeks are visible at a glance.
The form also has a "Suggest a date" button, and this is where the merging feature lives. Instead of picking a date blindly, you let the scheduler compare the new route with the existing trips in your Scheduler. It checks whether this order can be combined with one of your trips and recommends the option that fits. That's how a new request becomes an extra stop on an existing route instead of a separate half-empty run.
The scheduler is also connected to the rest of your workflow. When the day comes, open the scheduled trip and click "Start trip" — it activates as your Current trip in the mobile app, with the details already in place. And since the scheduler is available in both the browser and the mobile app, planning can happen at the desk while the trip itself starts from the cab. The calendar isn't a passive list: it's where orders are stored, merged, and launched.
Frequently asked questions
What is the Trips Scheduler?
It's a calendar for transport businesses on move.horse that stores your upcoming trips. Each trip keeps its route, vehicle, number of horses, and client names, and the tool uses this data to improve planning and merge new routes with scheduled trips.
How do I add a trip to the scheduler?
Tap the "+ Add trip" button and fill in the details: date, route, vehicle, number of horses, client name(s), and any additional notes. The trip then appears in your calendar.
Can the scheduler tell me if a new order fits one of my existing trips?
Yes — that's what the "Suggest a date" button does. It compares the new route with the existing trips in your Scheduler and checks whether the order can be combined with one of them.
How do I start a trip I've scheduled?
Open the trip and click the "Start trip" button. It activates as your Current trip in the mobile app, so you can manage the transport from there.
Can the client see my calendar?
No, the calendar itself is not published. However, you can set up an AI assistant to use scheduler information in client conversations to help with bookings.